SVRA Golf Committee Meeting Agenda

Thursday, June 16^th, 2011 4:00 pm

1- Call the Meeting to Order: Meeting was called to order at 4:00 pm. Those in attendance were Bob Lujan, Kirk Sessions, Gary Braun, George Toolson, Cathy Toolson, Kathy Dietz, Sherry Langgle, Bob Manning, Gayle Brice, Sharon Chumley, Randy King, Korry Wheeler

2- Discussion of 2011 and 2012 Golf Committee Members: Director Braun mentioned that the mens and ladies presidents are automatically on the golf committee and that there are some who from the past have filled those positions that we would like for them to be able to continue on the committee to lend their expertise.

3- Greens Committee Meeting Highlights: Highlights from the Greens committee were reviewed by Director Braun.

4- Approve Minutes: Gayle Brice Moved, Bob Lujan second, minutes were approved.

5- Golf Pro Report: Randy King gave the following report.

–          Ladies association sent a thank you card to Randy King in condolence for the loss of family members in tornado

–          Rounds down in May.

–          Member Guest tee prize. We will have bags w/ logo, gift certificates, and photos

–          ACTION ITEM- Bob Lujan and Gayle Brice to look at what bag to order.

6- Old Business:

a- Review the effectiveness with the 2010 pilot project of “Prime Time Charging Practice.” (Record for future reference): This project did not work.

b- Complete the review and discussion of the 2011 golf calendar tournament events. (Property Owner’s and the Member Guest tourney were completed in June’s meeting.): The Member Guest and Open Invitational Tournament was mostly discussed. ACTION ITEM- Gayle Brice and Bob Lujan will ask mens and ladies association to volunteer to get sponsorships

New Business:

a- Junior golf discussion for the 2011 season (tournaments, clinics, green fee charges). Tabled until next meeting.

Open Discussion

Adjourn: The meeting adjourned at 6:00 pm.

Greens Committee Agenda

6-16-2011

2:00 pm Silo

1. Call meeting to order: Meeting was called to order at 2:05 pm. Those present were Kurt Richmond Co-Chair, Bob Lujan Co-Chair, Kirk Sessions General Manager, Gary Braun Director, George Toolson Director, Gayland Archibald, Kathleen McKinley, Jim Chumley, Korry Wheeler.
2. Review Prior Minutes:
3. Golf Committee Highlights:
4. Superintendent Greens Report:

Kurt Richmond Golf Course Superintendent gave the following report:

Greens- HOC .140”

–          Good shape, will be fertilizing in the coming weeks and starting my foliar program.

Tees- HOC .500”

–          Starting to fill in, need topdressed heavy to level tee surface.

Fairway- HOC .500”

–          Starting to fill in, still a little patchy, stripes starting to look great.

Rough- HOC 2.250”

–          New Toro mower working great. We are able to mow 9 holes a day versus 4 or 5 with John Deere.

Step Cut- HOC 1.250”

–          Will be incorporated in the coming weeks.

Irrigation- The system is fully charged on AH and CC

–          AH- Has a lateral line that was crushed from moving trees out of tree farm.

–          AH- #8 tee- All irrigation is working and ready for sod.

–          CC #1- 2 head blew out of ground has been replaced and needs to be filled in.

–          CC #2- 1 head by senior tee blew out of ground needs to be replaced.

–          CC #7,8,9- I have no power to the satellites. Have to find wire that is making breaker fault.

–          CC #18- Snowmobile hit satellite this winter. Waiting on a new satellite. Unable to water first part of #18.

–          CC #13 Roadside- Fixed electrical break caused by LVE.

–          Cedar Creek Well- Tried to power on, nothing happens.

Irrigation Ditches-

–          Cedar Creek- Star Peaks is running fine down through 17 pond on Cedar Creek. Cedar Creek #9 diversion dam is starting to see a build up of gravel in front of dam.

Projects still open-

–          Berms on the driving range

–          Berms on #1

–          Berms on #2

–          Irrigation wire on #13 right of green

–          #17 Pond was dredged, material will be removed when piles dry out.

–          #18 Pond saw vole damage to liner. We cannot get water to the level where it was last year.

–          Cedar Creek Park needs the irrigation finished.

–          AH #1 Tee complex

–          AH #2 Pro tee and Tree Farm Road

–          AH #8 Tee (Will be sodded Wednesday, June 22) 4,000 sqare feet

–          AH #9 Cart Path above green

New Cart Paths

–          CC #1 Green

–          CC #2 Tee Complex

–          AH #7 Green to #8 Tee

–          CC #14 Tee

Volunteers

–          Thursday 23^rd we need assistance sodding #8 tee on Aspen Hills

–          Fill in holes with sand on fairways

Old Business

1. Cart Paths- The priority of cart paths to replace this year was discussed. The bidding procedure was also discussed. ACTION ITEM- Kurt Richmond is to get a quote on how much it would cost to replace the cart paths on CC #1 Green, CC #2 Tee complex, AH #7 Green to #8 Tee and CC #14 tee. ACTION ITEM- Kirk Sessions will check on policies concerning bidding.
2. Use of Volunteers- The use of volunteers to help with projects around the golf course was discussed. The liability involved in having individuals not covered under Star Valley Ranch Association’s insurance policy was discussed. ACTION ITEM- Kirk Sessions is to contact the insurance company to find the cost of insuring volunteers.
3. Driving Range-
4. Grass Seed / Scott Johnson- OPEN ACTION ITEM- Scott Johnson is to get information on obtaining fescue seed along with seed mixes.

New Business

1. Possibility of Bentonite-like product from Simplot. ACTION ITEM- Gayland Archibald to contact Simplot.
2. We need a big tree spade to use for tree removal. ACTION ITEM- Kirk Sessions to call Horse Barn near Alpine and ask about using the big tree spade.
3. Some of the new trees that were planted last fall are having issues. ACTION ITEM- Kurt Richmond to try sulfur on the trees.
4. Appointment of New Committee members: Bob Lujan has accepted position as Mens club president so he will step down as co-chair. We are supposed to look for new members to take his place.
5. New Meeting Dates: July will continue to meet 2^nd Thursday. August we will move to 1^st Thursday of August
6. Water Ditch’s Clean Out / Reroute: Kirk presented some ideas on some new re-route ideas for Holes 16 and 13
7. Open Discussion:

–ACTION ITEM- Kirk will look about exactly who needs to be in charge of marking the course and what options we have for red stakes.

ACTION ITEM- Randy will mark front of nine as ground under repair

ACTION ITEM- Kurt will figure some way to mark the hole by the kids play area along 9

Meeting adjourned at 3:57 pm.

 

SVRA Greens Committee Meeting Minutes

Thursday, May 19^th, 2011 (2:00 pm Silo)

1. Call the meeting to order:

The meeting was called to order at 2:00 pm.  Those in attendance were:  Kathleen McKinley, Mike Blackman, Scott Johnson, Robie Robinson, Kirk Sessions, Kurt Richmond, Bob Lujan, Randy King, Jim Chumley, Vern Madsen, George Toolson, Korry Wheeler and Gary Braun.

1. Welcome back and course schedule weather permitting

Course to be opened based on weather conditions.

1. Golf Committee Highlights

Reviewed golf committee highlights

1. Greens Report from Superintendent:

Old Business:

Review last year’s open Greens Committee actions and discuss 2011 goals and projects. See list below..

Large Number of major projects already started

1. Clean up 27 holes of debris and vole damage with new Versa Vac, 2 holes a day divided by 27 equals roughly 17 day of work before course is free of debris
2. Berms- #1,2,7,DR
3. Cart Paths to finish- 8CC left side, 18CC tee right side reseed raise sod at exit, 1 AH tee topsoil level sod or seed, 9 AH green to club house need topsoil and level
4. New Tees- #8 AH needs sod laid, completion date in the next month, this will be a volunteer project.   #2 AH tee need shaped out and sod laid. With the new road from 1 green to the tree farm #2 tee will be done later in the summer
5. Trees- fertilizing and watering are in progress and the straitening of the transplanted trees will be done.   Mavy will be hired this year to spray trees; however the new spray equipment has a hose and reel to spray trees in the future so we can keep it in house. I will work on a program this winter

Vole underground extermination

1. Open to suggestions-poison, juicy fruit gum, versa vac, other products?

 

 

Dyers Woad removal in future year

1. New Toro spray equipment has hose and reel to spray around irrigation ditches and rough areas ie. Left side of 15 and 16 CC
2. Manual removal (Volunteers)

Tee Box Signs

1. Stone, Refurbish old signs, Metal signs with yardage and hole numbers

 

 

Greens Equipment/Leasing

1. We are done leasing. Purchase of new Toro equipment complete. Next winter I will be putting a repurchase program on a 12 year rotation. Example; greens mowers will be sold and 3 more will be purchased at the end of 5 years, fairway mowers will be sold and 2 more will be purchased at the end of 7 years workmans will be sold and 2 more will be purchased at the end of 10 years. This program will be set up for every piece of equipment in the shop, so when the Association goes to purchase there will be a minimal amount of money going out to keep up with technology.

Beautification responsibilities

1. Jazz is my lead person on beautification.  Jazz is working on a schedule for volunteers this will be addressed once course is open.

Toro Sprinkler software fine tuning (Kurt)

1. Training Dave Jager on the site pro computer, he has picked it up quite well, still has allot to learn
2. Fine tuning of irrigation heads on golf course
3. New software plat form (lynks System) for site pro. Winter of 2011

 

 

Cart Path upgrades

1. I recommend #1 green and #2 Tee at Cedar Creek,  Aspen Hill #7 green to # 8 Tee

Re-evaluation of Greens equipment

1. I have no reservations on saying the Toro equipment purchase of 2011 is a perfect fit for the condition at SVRA.

Pond Liner extra left over from hole #18

1. Yes,  I will look for a fusion gun to add on
2. Other option use bentinite, have local source in Freedom (Derk Issac) waiting on price delivered.  Pricing will be used to come up with a plan for the ponds on # 13 and #16

Irrigation system maintenance-upgrades-cyclical replacement program, critical spare parts program, piping, valves, controls, filters

1. New Irrigation room in Cedar Creek Cart Barn
   1. New Storage area has 50 compartment for irrigation fittings, this will help me keep inventory
   2. I have already started my replacement program for irrigation heads from 730 S to 835S adjustable arch
   3. PRV Pressure Reducing valves ongoing maintenance and replacement of parts that were striped or never installed.
   4. Program need to be instated for the irrigation pipe line up green canyon. (Weakest Link of the irrigation system)

Equipment – vehicle lock box

1. Have a lock box in the shop, keys stay in equipment, spares go in lock box.

Employee training/documentation

1. Each piece of new equipment has a training DVD each person must watch DVD before operation; I will be doing additional training out on the course. Employees have to sign off on completion of training on each piece of equipment.  Still working on spread sheet.

 

Chemical inventory and controls

1. Inventory of chemicals is not done, but all chemicals that are for golf course use are in one location in the shop.
2. Containment vessel for storage of chemical?
3. Log for documentation of what was sprayed on to golf course is complete with a separate log of the Lables and MSDS

Weekend-Holiday and back shift emergency contacts/support

1. I have 3 lead employees, Blair, Jazz and Dave along with myself we will be on a rotation for weekends and holidays. Phone # and name will be available next meeting

Gas and Diesel Pump controls, backshifts?

Projects that were completed this winter

• Cedar Creek Cart Barn- This was a major project this winter.  All trash was removed from barn 3 dumpsters and 1 load to the dump, all of Ernies facilities parts and pieces were brought to his shop, new shelves were built to facilitate organization, new charger holders were constructed to hold the new EZ-Go chargers. CC cart barn will supply all EZ-GO carts.  CC cart barn will also be storage for some of the golf course maintenance equipment.
• The new irrigation room inside the CC cart barn was reconstructed to facilitate irrigation storage, common area and beautification storage and golf course accessory storage. Still needs some work, will make a nice space when finished.
• Aspen Hills Cart Barn was cleaned of all trash floors power washed and concrete seal.  New charger holders were constructed for new EZ-GO carts and old charger holders were moved for the remaining Yahama’s we currently lease.  Electrical issues have been addressed and are in good working order.
• New sand box was constructed and is ready to be put to use. The only thing I need to do is put handles on the doors.
• Golf Maintenance shop has been cleaned and  better organized to help facilitate flow of operation and storage of new equipment (Blair)
• Most of old golf course equipment has been gone thru and fixed (Blair)
• All ball washers were taken apart and paint striped, repainted new parts installed and almost completed. One more week for completion.(Jazz,Dave)
• Purchase of Toro Equipment
• Built a new desk, so my irrigation tech has a place to operate site pro computer
• Equipment inventory spreadsheet and up to date
• Grooming of snowshoe and cross country trails
• Snow Removal

 

Coming out of winter

Greens came thru winter in excellent condition, at any given time we had 5 to 6 feet of snow on the greens.  Black sand was applied at 150 to 200 lbs of sand per green starting in March.  End of April  the greens started to show and an application of Fungicide IX was applied to prevent pink snow mold thru the wet spring.  Vole damage was about the same as last year, but the cleanup has already begun with our new Versa Vac. This machine verticuts, sweeps and vacuum all in one pass with one operator.  Greens have been mowed 3 times and collars might have a different look on some greens.  I have incorporated a double collar on some of the greens that have extreme slopes #13 for example to help hold the ball closer to the green.

 

 

New Business:

1. Driving Range:

–          Options of a possible new location for the tee box at the driving range was discussed. A new location would give us more distance which would eliminate many of the golf balls that would now threaten houses along the range.

1. Proposed Cart Paths for 2011:

–          This item has been tables until further information can be obtained.

1. A bentonite vein was found near Bedford. We are looking toward the possibility of using it in our golf course water projects.
2. They are currently digging out the pond near #17 tee box in preparation for high runoff.
3. Scott Johnson is currently pursuing a deal that would hopefully produce grass seed for the Ranch. The mix that is desired is 75% rye and 25% blue grass.
4. Berms will be finished and planted with fescue
5. Assistance Need s/Work Groups    Mens Group President and Greens superintendent will meet and discuss future projects.

Adjournment:

Meeting was adjourned at 3:45 pm.

Respectfully submitted by Korry Wheeler, Golf Committee member, June 9, 2011

SVRA Golf Committee Meeting Minutes

Thursday, May 19^th, 2011 (4:00pm Silo)

1. 1. Call the meeting to order: The meeting was called to order at 4:00 pm. Those in attendance were: Donna Thompson, Gary Braun, George Toolson, Jeff Earl, Kirk Sessions, Bonnie Johnson, Sharon Chumley and Bob Manning.
2. 2. Welcome back and 2011 Season Schedule, weather permitting
3. 3. Greens Committee Meeting Highlights. Gary gave an overview of the discussion of the greens committee meeting.
4. 4. Golf Pro Report, including marketing plan for 2011:

-The Golf Committee began reviewing the planned 2011 golf tournaments and related tournament orchestration with the following result: Property Owner’s Tournament: The Property Owner’s Tournament will be held June 24^th and 25^th. Each day will be a separate tournament. Friday will be a 2 person best ball format. You can pick your own team. The cost is $30 per team. Flights will include mixed, mens, ladies and senior flights. Green fees are free Friday, Saturday and Sunday for all members and their lineal family. Saturday will be a 4 person scramble. You can pick your own team or sign up individually. This will be a fun tournament. No handicaps, or green fees. There will be a few various competitions occurring during the round. Sunday, June 26^th will also be a free green fees day for SVRA members and their immediate lineal family as will swimming and tennis for all 3 days. This action was approved by the Board of Directors in the June 21st monthly board meeting.

–          We are looking for sponsors for all of our events. Teton Motors is going to supply a hole in one car for our scramble to be held in September.

– Star Valley Member / Guest and open invitational: There will still be no greens fees charged for pass holders. We will also include more flights including a seniors flight. There was discussion about getting sponsors by paying a percentage of the money collected to the people who go and collect it. This years Member Guest and Open Invitational will be actually two tournaments played the same day, at the same time. The first is the Member/Guest which “must” be one SVRA home/Lot owner and one outside guest playing together.. The second tournament is the Open Invitational which can be two non Association members or two Association members owning lots wishing to play together. For additional details please call the Cedar Creek Pro Shop.  

1. 5. Old Business:
   1. a. Review of 2010 goals actual performance and 2011 goals discussion. This has been tabled until the June meeting because so many members are not back from the winter yet.
   2. b. Review the effectiveness with the 2010 pilot project of “Prime Time Charging Practice.” In the interest of time this item was also  carried over into a future meeting.
2. 6. New Business:
   1. a. Golf Prices for 2011: The golf prices for the 2011 season were discussed. There was general consensus that the path we are taking to make golf more affordable is the way we should be going.
   2. b. Junior Golf Discussion for 2011 with committee input collected last month: Tabled until next month.
3. 7. Open Discussion
4. 8. Adjournment: Meeting adjourned at 5:55 pm.
5. 9. The next Golf Committee Meeting will be June 16^th @ 4:00 PM in the Silo.

 

 

Respectfully submitted by Korry Wheeler, Golf Committee member, June 9, 2011