GENERAL MANAGER’S REPORT/ACTIVITY UPDATE 3/16/2023
Account Statements: All bank accounts have been reconciled for December 2022 through February 2023 without discrepancy. Heather Bigelow, our resident bookkeeper, was an absolute Rock Star as she transitioned accounting software and reconciled to the penny within the new system.
2017 Assessment Status: 2008 Lots (99.60%) paid in full.
2018 Assessment Status: 2007 Lots (99.55%) paid in full.
2019 Assessment Status: 2003 Lots (99.36%) paid in full.
2020 Assessment Status: 1999 Lots (99.15%) paid in full.
2021 Assessment Status: 1995 Lots (98.96%) paid in full.
2022 Assessment Status: 1953 Lots (96.87%) paid in full.
2023 Assessment Status: 1337 Lots (66.32%) paid in full.
As a Reminder: The 2023 Assessments were due on 2/28/2023 and will be considered late if not paid by 3/31/2023. If not paid by 3/31/2023, interest on unpaid balance commences retroactive to 3/1/2023.
Business Activities: The year to date financials finds that at the close of February:
- Gross Profits are below budgeted levels trending at 99.13%. The Membership Transfer category was 76.47% below budget projections which directly contributed to the overall short fall. I am concerned that we will see this trend throughout the year as the total annual budget for this income line is $101,250 which equates to 135 transfers. Previous trends show that from the 2021 to 2022 calendar years, the gross income for this line item fell by 23.33% or $33,250.00. With the current housing market and mortgage interest rates, I fear we will need to overcompensate elsewhere in the budget to remain on target.
- The great news is… we are 17.09% below budget on expenses at a savings of $43,072.34 and 14.62% less than 2022 with a $35,789.84 year to year difference. The controlling of expenses contributed to our 4.65% ($34,393.71) better than budgeted levels for the net ordinary income prior to depreciation.
- The YTD cash assets as of the (2/28/2023 Balance Sheet) Total $1,284,711.14.
- The summary of the financials are, as always, available on the SVRA website.
Annual Audit: Phil Tippets with DeCoria and company have once again started our annual audit. A review of the annual audit will be presented at the Annual Meeting on June 24th
Capital Campaign: The capital campaign continues for the Cedar Creek Center. To date we have received $144,209.08 which includes a $100 donation received in January 2023. Capital Campaign Funds spent to date total $121,150.80; leaving a balance of $23,058.28. No funds have been spent since the December 2022 board meeting.
DCC&R Compliance: With regards to the one, long-term violation; our attorney has filed paperwork with the court seeking an allowance to serve the member via publication as 6 unsuccessful attempts were made by the Lincoln County Sheriff.
Association Office: In relation to operations of the Association Office, I can’t be more proud to stand here alongside two fabulous women. Heather has been resolute in her hunger for knowledge, devouring all she can with regards to our new accounting software. Her unwavering diligence for perfection can only be matched by her love of the Association. Many of our members have yet to be introduced to Michelle who is our new Member Services Coordinator. Michelle has been a fixture on The Ranch for many years volunteering in numerous aspects to aid and promote our member activities. The combination of grit and tenacity of these two ladies is astounding and has enabled us to collectively propel forward.
Over the past month, we have successfully transitioned our accounting software, worked in tandem with our Point of Sale software to correct their importing and system errors along with digitizing many aspects of our systems and processes. From scannable QR codes, employment and employee apps to digital facility rental agreements, we have really stepped into the modern era of instantaneous access for our members and team members alike. As the year progresses, we are also aiming create digital golf tournament registration forms and revamp the Association’s website.
Golf: In keeping with amazing team members, we are so excited to welcome back this Monday, Alan McJunkin our Golf Pro and his wife Stephanie the Pro-Shop Manager. They have been diligently working behind the scenes in creating an updated look and feel to our product lines. In keeping with the electronic age, these two power houses will be transitioning our Point of Sale process to include barcoding of all inventoried items. Now this is an endeavor, however the implementation of this new process will quicken the pace at the checkout register for our members, while internally recording accurate levels of remaining inventory.
Though we may not yet be out on the links, I was beyond impressed with the diligence and organization that Kurt instills in his team for the preparation of the season. Each piece of equipment is examined and thoroughly fine-tuned to ensure its peak operability for the season. Though I may not be a golfer myself, I appreciate the gorgeous landscapes he provides selfishly know it increases my own property value.
WINTER: What a whopper of a winter! With well over 220” of snow this season, your tireless team of Ernie, Kurt and Ethan have worked in tandem to keep our Association parking areas safe via plowing, snow blowing and snow removal. I offer more than my gratitude to Ernie who found himself on the rooftop of the Cedar Creek Center shoveling feet of snow to prevent further ice damning and potential damage to our building.
Larry, Our resident King of Ice, once again created a fantastic rink for all of our residents to enjoy. We are so fortunate for his tireless perfection.
All good things must come to an end and I am sure many of you would like to see some greenery. As the weather pattern is changing, Kurt was able to provide one last trial grooming today for our cross-country skiers and snowshoers.
2023 Board of Directors Election: The candidate packets, for those interested in running for the Board, are now available at the conclusion of this meeting and of course at the SVRA office. If you are unable to come to the office to pick up a packet, please connect with us and our team will get one sent to you via email or United State Postal Service.
House and Entertainment: The Flex Room – Gym door fob system has been installed. This will allow our annual pass holders to utilize the facility from the hours of 5:00am to 10:00pm. As with the annual membership, the fob will deactivate on December 31, 2023. Annual renewals for the following year can be purchased at the Association office as the time draws closer to which will keep your fob activated. There is no cost for the fob, however should it become lost or stolen, the replacement fee is $10.00
With the opening of the gym came the all-in-one unit which was unveiled this past week. Praise and Kudos must be given to Ernie as he was tasked with the assembly. The amount of nuts and bolts, screws and Alan wrenches was out of this world! I would like to say it must have been a nice break from plowing but that may be a bit of an exaggeration! To further enhance the facility, we have ordered kettle bells, additional weight plates for the all-in-one system along with a wall mounted resistance band unit.
In closing, I want to once again thank the entire team, the board of directors and of course the membership for enabling me to work for and with you. Your kindness has been overwhelming and please know that I return all of the sentiments.