GENERAL MANAGER’S REPORT/ACTIVITY UPDATE 8/17/2023
Account Statements: All bank accounts have been reconciled for July without discrepancy.
2023 Assessment Status: 1872 lot collected with 144 remaining or at 92.86% collected. The average for the past 5 years on this date is 93%
With a fresh set of eyes, we have been examining our delinquent accounts and have begun the collection process on 27 totaling $56,393.66. These accounts will be slated for either liens or foreclosure. As the legal process continues, I will update our membership as to the status of the individual accounts or the collective whole.
The year to date financials finds that at the close of July:
- Gross Profits are trending at 98.52% to budget and I am happy to report that the following areas of income such as the 4th of July carnival, bank interest, convenience fees, swim lessons, pool rentals, pro shop sales, prepaid passes and punch cards along with the Flex Room Gym have aided in propelling us closer to goal.
- With regards to expenses, our entire team has remained steadfast in monitoring and prioritizing spending to collectively keep the Association under budget by just over $156,000 or at 84.96% of budget. In comparison to the end of July 2022 numbers, we have only increased spending by $8,476.
- The YTD cash assets as of the 7/31/2023 Balance Sheet total $1,503,775.68.
- The summary of the financials are as always, available on the SVRA website. Should any member wish to have further detail or have an area extrapolated, I’d be more than happy to assist in their greater understanding of our financials.
Currently our Capital Campaign savings account rests at $22,102.22. This amount remains unaltered since June 30th.
Pool: hours have changed to 12:00-6:00pm for the remainder of the season with weekend only availability excluding tomorrow to which the pool will be open, also from 12:00-6:00pm
Tennis Courts and integrated Pickle Ball Courts have been completed up at Aspen Hills. We have ordered and will be installing two mobile and locking pickleball nets for use within the remainder of the season. The remaining two nets will be included within our 2024 budget for purchase and thus will be installed for the 2024 summer season. The court hours will mirror those of the Aspen Hills Pro Shop to which a key can be provided for entry to the courts.
Frisbee Golf has arrived with the installation of our 9-basket course located just below the tennis and pickleball courts.
For members wishing to utilize their golf carts to access either the tennis court and or the Frisbee Golf course, we kindly ask that you refrain from driving across the course on holes #1 and #9 respectively. Prior to the #1 tee box, there is a small outlet off of the cement path that will direct you to the appropriate traffic lane which will bypasses the tee. ‘Staying in our lanes’ so to speak is all about individual safety and courtesy to your fellow recreational enthusiasts.
Golf Course Maintenance:
The Sod on #16 has been laid this afternoon. I want to extend a big thank you and many kudos to the Golf and Green’s team lead by Kurt along with Blake Roush, Chris Combe and of course our little mascot, Chloe Richmond.
As the days become shorter and our season begins to wind down in the early fall, please note that Aspen Hills will be closed for course maintenance on September 5th, 6th and 7th along with the back 9 of Cedar Creek on September 18th, 19th and 20th and finally the front 9 on September 25th 26th and 27th.
Lastly, I wanted to touch upon the continuation of our Brog Ditch endeavor to maintain the drainage ditch. As many of you are aware, the Association is taking action to ensure the uninterrupted flow of the excess water irrigation water and to mitigate any potential future flooding of areas along the drainage area. Kurt, Larry and the rest of the course maintenance team have been spearheading the project which began this past spring/early summer. At this time, the majority of the lower section of the ditch has been handled. Under Kurt’s supervision, the heavily wooded sections within the higher elevations are slated for brush cleaning towards the end of October or early November, weather permitting. A key factor in our continuation of the project lies within the course irrigation system itself. At the close of the season, the entire irrigation system is flushed and drained to which in turn also ceases the water flow within the ditch itself. Should the weather hold and winter applications of product don’t take precedence due to an impending storm, our goal once again is to complete the project. As we all know a Plan B is just as important and we are prepared to begin our spring cleanup within the higher elevation of the ditch prior to reengaging the irrigation system if need be. Please note that many areas of the higher elevation will be cleaned and or maintained via man power verses machine due to the thicker brush.
Budget Season begins next Monday, August 21st with our first deadline slated for Monday, September 18th as it pertains to Committee Budgets such as House and Entertainment and our Capital Expenditure items. Each member of our team along with the Board of Directors will begin formulating the operating needs of the Association as a whole and how best to support our members via various social events.
A 2023 fall survey will be unveiled within the next week to which we encourage all members to participate so that we may digest, understand and potentially implement key focal items identified by our community. Though the survey is digital, should any member need additional assistance, we invite you to come to the administrative office where our team would be more than happy to manually add your selections so that your voice will be counted.
Calling all last minute entries for our community garage sale which will be held this Saturday, August 19th. Maps of the participating properties will be disseminated via our newsletter, posted on Facebook and of course hard copies will be available at the Association garage sale signage on Vista Drive.