GENERAL MANAGER’S REPORT/ACTIVITY UPDATE 5/18/2023
Account Statements: All bank accounts have been reconciled for April 2023 without discrepancy.
Assessments: 2023 Assessment Status: As of May 11th 87.45% Collected with 1763 member payments and 253 remain outstanding. The five year average for this date is 87.86% collected.
Business Activities: The year to date financials finds that at the close of April:
- Gross Profits are below budgeted levels trending at 94.71%. The Membership Transfer category was 49.55% below budget projections along with Golf Season Passes and Punch Cards at 63.73% below projections which directly contributed to the overall short fall. As we touched upon in April, this was to be expected with the extended winter and postponement of the course opening.
- As a whole all departments contributed to 20.72% below budget on expenses at a savings of $112,950.23. The duality of the postponed season and the controlling of expenses contributed to our 10.45% ($55,838.12) better than budgeted levels for the net ordinary income prior to depreciation.
- The YTD cash assets as of the (4/30/2023 Balance Sheet) Total $1,349,432.27.
- The summary of the financials are, as always, available on the SVRA website.
Capital Campaign: The capital campaign savings account rests at $23,058.28. No funds have been received or spent since the April 2023 board meeting.
DCC&R Compliance: A long standing violation was publicized in the Star Valley Independent as to the Association requesting the court to issue a judgement of $2,426.64 for a failure to abide by the DCC&R’s.
Association Office: Like a well-oiled machine, we three ladies are humming right along! Looking back over the last three months, we have collectively accomplished more than I thought possible. With a can do attitude our entire atmosphere has shifted to one of unity, appreciation while we still sprinkle in some fun. We are here for you. Our objective each and every day is to promote your Association while caring for each member individually.
Each spring our team increases from 8 employees to almost 50. Every single new hire or rehire packet passes through the hands of Heather who works tirelessly ensuring the accuracy of each manual entry. This may not be manual labor but her fingers are worked to the bone!
I am so thankful for Michelle who has been taking charge of the marketing and advertising via social media posts and posters. I just love her posts and colorful signs and am pleased to report that we had to turn away interested Bingo players due to capacity. Her promotion of The Ranch is unwavering and she continues to amaze me with her knowledge. As a membership we are so fortunate to have team members who truly love coming in every day.
The Admin office will be open until 6:00 on Thursdays, 6:30 on Fridays and from 9-1 every Saturday beginning May 25th.
Golf: Mixed Moose still has 18 couple spots remaining with an entry deadline of next Wednesday 5/24. Property Owners and Member/Guest Registration is now on our website via a digital registration. The Sponsor Scramble will be back this year and is scheduled on Friday September 15th.
Aspen Hills will open this Saturday on 5/27.
With the help of Alan and Stephanie, we have created a tournament agreement for companies so that we may obtain and retain accurate records year over year. In addition, with the updated Golf Operating policy, this ensures that the Association is paid prior to the Tournament. In the past, we would invoice companies after the fact to which added to our Accounts Receivable if not paid in a timely manner.
Junior Golf clinics will be held this July 10th-14th with ages ranging from 5-14. As in the past, we are offering morning and afternoon clinics. At this time, we have almost completely sold out. With the popularity this year, Alan has offered to open another session from July 31-August 4th. Sign-ups will begin at the 4th of July celebration at the putting green carnival game.
As relayed last month, The Pro Shop will also begin selling the 20 – Hole Walking, Driving Range, Cart Rental and Trail Fee Punch Cards to ensure greater accessibility to our members.
Facilities: What a whirlwind these past weeks have been for the facilities department. They jumped from roof shoveling and snow removal directly to opening all buildings, recreational facilities and of course the pool. I can personally validate the tediousness of this task as Ernie walked me through the pumping process, power washing of the entire structure, refilling and finally the heating of the water. In other heating news, I’m pleased to report that the barn heater has been installed with the final preparation for the propane tank installation is close on the horizon.
With eyes like a hawk, Ernie has been on the Cedar Creek roof during the current repairs. He’s monitoring the progress and understanding the deficiencies that lead to our winter predicament of ice damning and water damage. You’d better say hello fast for this man is a speeding bullet, never slowing down from one task or project to the next.
Golf Course Maintenance:
From white to green in a blink of an eye! We are so fortunate to have an amazing team of men and women, lead by Kurt, who painstakingly and lovingly care for our courses. In a matter of 2 weeks we went from being snow covered, plowing out cart paths and praying for sunshine to finely manicured greens that we can all be proud of. This wasn’t an easy feat this year, but I am so grateful for this team who banded together.
Snow mold, algae, black sand, Pressure Releasing Valves to blade sharpening, this team has taken me under their wing and provides not only smiles and positive attitudes but the ability for a city girl to learn the grassroots of Course Maintenance.
Looking beyond the course, Kurt and myself have met with Kirsten Merrill, Town Council Member in relation to the Vista Roadwork project and how we as an Association can collectively work alongside the town to mitigate future drainage issues.
As with all of our team members, no one is a one trick pony. Each person has a myriad of talents that bled across each department further strengthening the Association.
2023 Board of Directors Election: Though election packets were mailed yesterday, the office has placed additional ballot packets to the right of our bulletin board at the Town Hall Post Office. In addition, the election packets are also available at the Association Office. As a reminder, a member must be in good standing to vote which means that all assessments must be satisfied prior to June 15th.
House and Entertainment: We have a season packed with various activities that are hosted and supported by the Association and the House and Entertainment Committee. These committee members are ever noodling on ways to engage our community and I’m excited to see where their imaginations take us!