GENERAL MANAGER’S REPORT/ACTIVITY UPDATE 2/16/2017
Account Statements: All bank accounts have been reconciled for the months of November, December, and January.
2009 Lawsuit through 2016: 80 Lots unpaid (3.97%).
2017 Assessment Status: 656 Lots (32.54%) paid in full. 1360 Lots have not paid.
The monthly transfers (November, December 2016 & January 2017) for the allocations of Annual Assessments transferred from the Operations Checking account are:
- The transfer for Barn/Silo Redevelopment into the Restricted Account was as follows:
2012 – $0 (0 lots x $44.09 for each assessment paid)
2013 – $0 (0 lots x $40.00 for each assessment paid)
2014 – $80.00 (2 lots x $40.00 for each assessment paid) Total = $80.00
The account balance as of 1/31/2017 is $207,587.43 which includes accumulated interest.
- The monthly transfers for the Major Maintenance Reserve Account was as follows:
2015 – $65.64 (3 lots X $21.88 for each assessment paid)
2016 – $88.48 (7 lots x $12.64 for each assessment paid)
2017 – $1,404.81 (363 Lots x $3.87) Total = $1,558.93
The account balance as of 1/31/2017 of $104,457.47 including accumulated interest minus any approved expenses.
An overview of SVRA Financials finds that January Gross Profit at budgeted levels and Total Expense slightly above budgeted levels (9.2%) resulting in year-to-date Net ordinary income prior to depreciation at 98.4% of budgeted levels. The YTD cash assets (12/31/16 Balance Sheet) Total $1,602,593.62. The summary of the financials are, as always, available on the SVRA website.
As part of the standard year end procedures we reconcile the bank Operating Account to the established maximum balance of $100,000.00 for the next fiscal year beginning.
The Annual Newsletter and assessment invoices mailing was completed in early January. If you have not received your package please call the office and ensure that we have your current, correct mailing address. As a friendly reminder the Board set the 2017 assessment at $360.60. Many people are sending payments for $360.00. A payment of $360.00 will not bring your balance current and will in turn make you ineligible to vote or receive member pricing.
Assessments are to be considered delinquent as of February 28, 2017, and if not paid by March 31, 2017 interest on the unpaid balance will be accrued effective March 1, 2017.
Kathy, Ryan and myself have been busy keeping the administrative business running smooth. We have been sending out mailings, processing payments, answering members questions, making reservations for the summer season, scanning our documents to eventually get all current and historical documents digital. We have also changed Point of Sale companies and have been busy implementing and learning the new system.
All clothing has been ordered for the Pro Shop this year, some has already been received at the SVRA office. Ben will be back to work next month.
We have been able to schedule a new tournament the “Member-Member”. We were able to fit in the Wildland Firefighters tournament. This required the dates of the Member-Member to be moved back 1 day. It will now be held June 1-2 with the Wildland Firefighters playing on June 3.
Golf Course Maintenance:
Kurt has been able to help groom the trails, get his shop organized, develop new plans for storage, and course development throughout the winter.
Steve Stohr, our mechanic is back to work this week. He will begin to go through the equipment, service every piece and make necessary repairs, to ensure our course continues to be in the excellent condition we have come to expect
Ernie has been busy grooming, plowing, shoveling, and sanding. He has also been getting the barn ready for a new roof, continued to make improvements to the pool building and repair aging pool equipment. In the next month he will remove the existing pergo flooring in the Cookshack to allow for carpeting to improve the ever present acoustic issues in the Cookshack. The pergo flooring will be repurposed and installed in golf course restrooms early this spring. The improvements to the Cookshack require that this facility will be closed from February 19 until March 14.
The high quality, low price of everything we are able to provide to our members is due to our outstanding staff, their hard work, dedication and expertise. If you see a member of our staff full time or seasonal make sure to let them know how much they are appreciated.
This year the Ranch has experienced a rather brutal winter, bringing us several major storms. On a couple occasions this winter, the weather has made it unsafe for the SVRA staff and members to travel up the hill or to park in the parking lots. On those days SVRA will close the administrative offices.
For the winter of 2017 we continue to groom 18 holes at Cedar Creek for snow shoeing and cross-country skiing. We also groom Aspen Hills #1 for sledding. Grooming will be done only as weather and staffing allows.
Snowmobiles are allowed on both courses as always, but will be encouraged to refrain from driving on the groomed trails, with the exception of directly crossing a trail. Snowmobiles are also required to purchase snowmobile permits, available at the SVRA office, during normal office hours. As a reminder please stay off of the greens and other hazards.
All winter activity information has been incorporated into printed materials sent in the annual newsletter, available at the SVRA office and on the SVRA website. This information has become part of the educational dialogue with all winter activity participants and re-emphasized with snowmobile permit purchases.